SGS HR Management SYSTEM
The Personnel system offered by SGS is constituted of the following modules: Administrative Information. Payroll. Attendance and Vacations. on of the master files included: Basic General Information Basic Employee Information: Kinship. Gender. Marital Status. Religion. Nationalities. Certifications. Languages and Degree of fluency. Trusts. Jobs and Job Titles. Official Documents Types. Attendance Information Official Missions. Official Missions Expenses. Training Courses. Setting the Attendance System In this screen the system defines the following attendance information: Definition of weekly holidays whether it was a day or more. Definition of the start and end of weekly working days Attendance and Holidays Table Over here the user defines weekly vacations and official vacations throughout the year to aid the attendance system. Types of Work Shifts and Attendance and Vacation Table In case more than one shift exists it is computed via the attendance timing table through defining the starting time and ending time of each shift in order to regulate the attendance process and with great accuracy. Vacations and Leaves The user can here Defines the types of vacations and holidays available and the period of the vacation and whether the official holidays are to be included in the vacation or not. Identifies the timing of vacation. Identifies the time period after which taking the vacation could be considered valid. Identifies the effects of vacations: Same for every employee. Same for every cadre. Same for every group. Same for every Job Title. Financial Information Bonuses. Violations. Punishments. Deductions. Financial Installments to Employees. Monthly Deductions. Permanent Deductions. Where the following Information is defined for deductions Deduction Name. Deduction Type. Cash Amount of Deduction. Identification of Deduction Effects: Same for all Employees. Same for Every Cadre of Employees Same for every Job Degree. Same for Every Job Title. Extra Salaries Here the following Information is defined for extra salaries: on. Cash Amount of Salary. Months in which the salary is paid to employees. Effects of the Extra Salaries: Same for all Employees. Same for Every Cadre of Employees Same for every Job Degree. Same for Every Job Title. Allowances In this screen the following information is defined and identified relating to extra salaries: Allowance Name. Allowance Type. Cash Amount of Allowance.
Effects of Allowance: Same for all Employees. Same for Every Cadre of Employees Same for every Job Degree. Same for Every Job Title. Projects In case the company management starts an external project the human resource department could identify the following information: Project Name. Project Time Period. Project Manager. Employees appointed to work in this project. Utilities Through this area of the system the user can define the methodology of overtime computation. The equations related to overtime are defined too. Employee Evaluation The Payroll and Personnel System also makes available an option rarely or almost never found in other Human Resource Systems which is Employee Evaluation and the strategy the company or entity finds applicable and suitable and with a high degree of flexibility and accuracy. Definition of the Evaluation Criteria: Example of Criteria of Evaluation Attendance. Degree of Perception and Realization of Ideas. Appearance. Punctuality in Work. Dealing with customers. Evaluation Forms The system gives the user here the ability to choose specific criteria from among the general ones and linking these criteria to a certain evaluation form. This is done because logic implies that there should be different evaluation forms for different departments with different processes. Evaluation Periods Here the Evaluation Periods are also defined. Some entities evaluate employees annually while some others do it monthly or weekly or quarterly or semiannually according to the quality and performance control procedures undertaken by the company. Integration Among Sub Files Linking Administrations to Departments. Linking Departments to Branches. Linking Violations to Punishments. Linking Official Missions to their Expenses. Linking Evaluation Forms to Evaluation Criteria. Linking a specific Job to its related Evaluation Form. Linking a specific Job to its related Health Insurance. Linking a specific Job to its related Attendance System. Personnel and Employee Affairs – Administrative Information The system stores all the job applications received by the company or entity even when there are no vacancies. This aids in the easy search and availability of many options when a specific vacancy exists and needs to be filled as soon as possible. Recruitment Information: Personal Information Application Number and Date. Applicant Name. Nationality. Religion. Birth Date and Place Gender (Sex). Marital Status. Address. Official Document Information (Passport, ID card, etc.) Target Job. Salary Ceiling. Familial Information: Name. Kinship Birth Date Certifications: Certificate Type. Field of Specialization. University or Institution. GPA. GPA. Languages: Reading Fluency. Written Fluency. Past Experience: Ex-Employer and Phone Number. Job Title Start and End Date at Job. Reasons for Quitting. Last Salary Amount. Training Sessions: Session Name and Type. Institution or Other Training Facility. Course Hours. Start and End Date of Course. Course Cost. Acquaints: Name and Address. Employer. Phone Number. Number of Years of acquaintance. In Case the company decides to appoint one of the stored applicants In Case the company decides to appoint one of the stored applicants, his data is restored and his data is transferred to go among employee data and the user would then have to enter the following information related to the newly appointed employee, which are employment data and not application data: Employee Number. Appointment Date. Administration and Section. Degree. Contract Type. Residence and Passport Information. Basic Salary and Bank to which the salary is to be transferred. Annual Salary Increase. Working Hours. Attendance Transactions Inquiry: Vacations Accumulation. Vacation Compensation. Leaves Computation. Leaves Effect on Vacations. Leaves Effect on Salaries. Attendance Transactions Inquiry: - Daily Attendance. Travel Missions. Overtime. Vacations. Leaves. Employee Salary Reports: Financial Transactions: These Include: Deductions. Additions. Reductions. Loans and Payables. Annual Increase. Exceptional Increases. Salaries Reports Many Reports can be created according to the following criteria: Specific Administration(s). Specific Department(s). Specific Employee(s). All Employees. Also the consolidation of the Salaries report can be controlled via: A specific department. A specific cadre. A specific bank. A specific month. No consolidation. The consolidation can also be controlled according to: Employee Number. Administration/Cadre. Bank. Month. Information appearing on the Salary Report can be controlled through: Administration. Department. Branch. Cadre. Job Title. Degree/Group. Deductions. Bank. Month.